Development and Implementation of an Agriculture Information System – Phase 1: Foundation Systems

Closing Date:

The Department of Agriculture invites qualified Developers to submit proposals for the Development and Implementation of an Agriculture Information System (AIS) – Phase 1: Foundation Systems for Core Agriculture Services.

The proposed AIS aims to digitize and streamline core agriculture services currently managed through manual and paper-based processes, improve efficiency, transparency and traceability, and provide a centralized digital platform to support better service delivery and informed decision-making.

 

1.      A centralized registry of farmers and agricultural stakeholders linked to national identification systems, enabling secure registration, verification, and profile management.

2.      A GPS-enabled farm registration module for capturing farm details, assigning unique farm identification numbers, and maintaining farm records.

3.      A module to support land allocation workflows, basic assessments, lease tracking, and record management including land status updates.

4.      A system to manage agricultural loan applications including submission, review, approval workflows, status tracking, and audit trails.

5.      A module for managing agricultural sample requests (soil, water, plant, compost), tracking submissions, and recording laboratory test results.

6.      A system to manage livestock-related services including complaint logging, routine field visits, and animal disease reporting.

7.      A module to manage vendor registration, market stall allocation, and basic vendor activity tracking.

8.      A system to schedule and manage field visits, capture inspection findings, and record site-based agricultural observations.

9.      Provision of operational dashboards and reporting tools with data export capabilities for management decision-making.

  1. The system should allow digitization of existing records, secure document storage, role-based access, and basic integration with national systems and GIS where required.
  2. The supplier will be responsible for system setup, customization, testing, deployment, user training, and providing at least 12 months of maintenance and support after implementation.

Delivery Period:Within Nine (9) months from Award of the Contract  

Eligibility Conditions:

The Bidder should be:

a.     a locally registered entity (provide certified copy of business/company registration documents)

b.     should be registered for tax purposes if a local entity (provide copy of TIN and/or Tax Clearance Certificate)

c.      The Bidder must provide evidence of experience in undertaking similar assignment (i.e., provision of custom-made information system)

The tender documents can be obtained from the DICT’s Head Office - P.O. Box -737, 3rd Floor, Caravel House, Victoria, via e-mail rbarra@gov.sc as from Thursday 09th July 2026 from 08:30am until Wednesday 15th July 2026 3:30pm.

Bidders shall attend a mandatory Pre-Proposal Conference scheduled for Monday 20th July 2026 at 09:30am online via the link to be provided via email.

TENDER SHOULD BE SUBMITTED IN ENGLISH TO THE NATIONAL TENDER BOARD (NTB)

SECRETARIAT BY ACCESSING THE PORTALhttps://www.ntb.sc/2-stage-tender/consultancy-2-stage/dict-doa-development-and-implementation-of-an-agriculture-information-system-phase-1-foundation-systemsBEFORE 10:00AM SEYCHELLES TIME ON MONDAY 17TH AUGUST 2026. BIDDERS ARE REQUESTED TO CLEARLY STATE THE PROJECT TITLE “DEVELOPMENT AND IMPLEMENTATION OF AN AGRICULTURE INFORMATION SYSTEM – PHASE 1: FOUNDATION SYSTEM” IN THE EMAIL SUBJECT. TENDERS WILL BE OPENED IMMEDIATELY AFTER 10:00AM. LATE BIDS WILL BE REJECTED. BIDDERS ARE WELCOME TO ATTEND.

IN ACCESSING THE WEBPAGE FROM THE LINK ABOVE, CONSULTANT SHALL SUBMIT BOTH THEIR TECHNICAL PROPOSAL AND FINANCIAL PROPOSAL IN WEBPAGE AS INDICATED ON THE PAGE. CONSULTANTS ARE INSTRUCTED TO LOCK THEIR FINANCIAL PROPOSAL WITH A PASSWORD. ONLY CONSULTANTS WHO HAVE PASSED THE TECHNICAL PROPOSALS WILL BE ASKED TO PROVIDE THEIR PASSWORDS FOR THE OPENING OF THE FINANCIAL PROPOSALS.

All enquiries should be addressed to the Principal Secretary (DICT), Mr. Benjamin Choppy Tel: (+248) 4286600. Attention. Mr. Randy Barra, e-mail: rbarra@gov.sc; 

THE DICT RESERVES THE RIGHT NOT TO ACCEPT THE LOWEST OR ANY BID